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Simple Facts About The Tendering Process

The tendering process can seem very complicated, and it’s understandable that this makes some companies choose to avoid tendering for public sector work. This doesn’t mean you can always avoid having to fill in a tender.

One of your existing customers might ask you to fill in a tender document, or, to grow your company, you find you need to bid for public sector contracts, don’t worry professional bid writers can help you completed the bid if necessary.

Executive Compass® can help you with the biggest step of the tendering process, the invitation to tender. We can help you understand exactly what the document entails and the procedures you need to follow, and help you to submit a successful tender.

Invitation to tender (ITT)

You have passed the PQQ stage and have been shortlisted for the contract. The tender document is the stage where you need to explain how you will deliver the contract, including your technical solutions and pricing proposals. Your company must provide high quality, persuasive narrative responses to demonstrate why you are best suited to the contract.

For guidance on structuring your narrative responses in a tender and exactly what to include, see information on how to write a tender.

Bidding is a competition

It is also important to remember the reason behind the tender document: for the contracting authority to identify the most economically advantageous tender. Simply put, the company who submits the highest quality response at the best price is the company the authority will award the contract to. It’s important that you make sure your company stands out from your competitors. Stress how your company differs from others in order to score the most marks available; which could be through innovations, added value and price.

Facts about Tendering

Examples and references

At the tender stage, you need to include examples and references to demonstrate what you actually do, exemplifying your use of best practice and customer support in your management of your current contracts. If you do not have a library of documented examples and references to use in tender responses, Executive Compass® will help you create one, based around your business and your own clients, to help you win maximum points from your PQQ and tender submissions.

Certifications and memberships

If there is a PQQ stage of the bidding process, part of the process will require you to submit any certifications which are a requirement for the contract. However, if there is no PQQ, but just a tender document (i.e., a one stage process) the certification requirements will be included in the tender document. Certifications, such as ISO and Investors in People, and memberships, e.g. CQC, CHAS and Constructionline are all examples of requirements that can be included in a tender specification and guide questions in the narrative responses. Check the tender specification and evaluation criteria carefully for any requirements before you begin the tender writing process.

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The evaluation process

Once you have submitted your tender to the contracting authority, they will review your financial and quality elements against the marking criteria, and alongside the submissions of your competitors. Whatever the outcome of your submission, you should request feedback, to use as continuous improvement or to identify why you have lost marks. Typically, the authority will produce a scorecard of all the tender responses, so you can see where you have ranked in the evaluation process.

If you require assistance with any of the above, our team of expert bid writers are on hand to help and offer advice at any stage of the tendering process, including after the evaluation process.

Contract & Tender Process

In this video we explain how the Tender process works and how your company can benefit from it.

Call us now to speak to a member of our Bid Team:

0203 507 0314 or direct to mobile: 07590 276 006