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The PQQ process

What is a PQQ? What does that even stand for? What does the PQQ process involve?

Bid Writing Typing

A PQQ is a pre-qualification questionnaire. It is the initial stage before an Invitation to Tender, and it acts as a sieving or pre-selection process to remove any companies which are not suitable for going forward from the whole tendering process. See our PQQ writing services for more information on how we can help.

The PQQ Process

You need to complete certain tasks in your own PQQ process in order to succeed through this hurdle and on to the next stage.

The PQQ process involves:

  1. Identifying contracts to go for – you may need to use industry-specific alerting services or the OJEC (Official Journal of the European Community) for large public sector contracts.
  2. Follow the correct procedure – To obtain the appropriate documentation.
  3. Put a project team together – To handle the PQQ.
  4. Review the PQQ documentation – Ensure that you can fulfil the criteria.
  5. Make a list of all of the documentation you need to provide – Certificates, policies, procedures, manuals, references.
  6. Make sure that you can lay your hands on all of these materials – Before you write a single word.
  7. Make sure that all of these materials are up to date and fit for purpose – Signed, legible and appropriate.
  8. Assign writing and documentation – Preparation tasks.
  9. Review the documentation and accompanying materials.
  10. Review them again.
  11. Have them checked by an outside agency – Or at least someone in your company not involved in the process, to make sure you’ve covered.
  12. Review everything again.
  13. Send off the completed PQQ, by the right date, in the right format – (posted in a big box of paperwork / emailed as attachments / submitted online).
  14. Receive confirmation of receipt.
  15. Hopefully, receive an Invitation to Tender.
  16. Whether you receive an Invitation to Tender or not, make sure you request feedback, receive the feedback – Take it on board, good or bad, for next time.
  17. Hold a team review of processes and procedures and documentation.
  18.  Put the outcome of the review into practice – before the next alert starts off the PQQ process all over again.

Complicated? It certainly looks like it! If all this is a bit much, then consider outsourcing the process (we can tell you how we can help at the end of this article).

But if you follow the PQQ process above, you’ll have a good chance of at least submitting the right materials with the right accompanying materials, at the right time and to the right people. And, most importantly, a good chance of learning from the process and streamlining your procedure for next time.

We Can Help

Is the PQQ process getting you down? Talk to us about outsourcing to our proven experts in completing PQQs and tenders.

Call us now to speak to a member of our Bid Team:

0203 507 0314 or direct to mobile: 07590 276 006