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How To Tender, The Basics

Tendering is not a ‘box-ticking exercise’ and it is not sufficient to simply submit a compliant bid. You shouldn’t be asking ‘How do I tender?’ The question you should be asking yourself is ‘How do I tender successfully?’

Tendering Basics

Any time spent on a losing submission is time wasted, so every stage of the bid process should reflect a real focus on winning. See our professional bid writer tips below for how to tender, the basics.

How to tender, the process

There are several steps involved in the process of tendering:

Identify the right contracts ✓

You can actively source contracts related to your industry via numerous tender portals/websites. These can be industry-specific, national, international or your local council website. When identifying contracts, think about your turnover, experience, years trading and relevant certifications and affiliations (such as ISO 9001, CHAS and NICEIC), and think from the outset about not only your ability to put in a compliant bid, but your chances of securing the contract.

Express your interest ✓

Expressing an interest lets the buyer know that you are interested in submitting a bid. You will then be issued with further documentation in the form of a pre-qualification questionnaire (PQQ) or, for a one-stage process, the invitation to tender (ITT). Don’t delay when expressing an interest; the sooner you opt in, the more time you give yourself to create a high-quality bid. If you change your mind, you are under no obligation to submit and can opt out at any time.

Pre-qualification questionnaire (PQQ) ✓

The PQQ is a document designed to exclude any underqualified suppliers and reduce the number of companies bidding for the contract. At this stage, the authority isn’t trying to nominate who they do want; they are ‘knocking out’ providers who don’t have the experience or ability to be considered at tender stage. You should be focusing on evidence and firm reassurance of your ability at this stage. Evaluators will consider PQQ and ITT stages in isolation, but any positive impression that you can establish at PQQ stage may also stand you in good stead for the ITT.

Invitation to tender (ITT) ✓

If your company has been shortlisted, you will receive an invitation to tender (ITT). While the PQQ explores what you have done, the ITT requests a proposal for what you are going to do. Any provider at this stage should, by virtue of the fact they have been invited through, be able to provide a compliant service based on the specification — but this is a competitive exercise. To secure the contract, you should be offering more. How can you add value? What can you do to support the wider community? What innovations can you bring to the service? Drawing upon key differentiators will help you stand out from the crowd, pick up more marks and ultimately secure a public sector contract.

Free Resource Downloads

Tendering for the first time can be an incredibly difficult task without the assistance of someone experienced. Remember, your company will be up against some of the best and your bid will have to be exceptional to win. We can take this stress away from you by completing the bid on your behalf. Our team of trained bid writers, our >80% success rate and our UKAS ISO 9001:2015 certification for quality ensure that your bid is in the right hands and has the best possible chance of winning. Contact us for more information.

Tender Writing Tips

Here are some tips to help your bid writing and improve your company’s success rate:

For more information you can read the full article here – Tender Writing Consultants’ Top Four Tips

Call us now to speak to a member of our Bid Team:

0203 507 0314 or direct to mobile: 07590 276 006