Make sure you are ready to write a tender

Executive Compass Branding

When you attempt to complete a PQQ for public sector contracts it is very important that you have everything in place before you even receive your tender document.

It is important for you to have a plan of how you are going to tackle tendering for the contract, and you will see that there are many things to do before you start completing your PQQ, or you may find yourself tripping up at the first hurdle!

One of the first things you should do is make contact with your local authority, making sure they know of your company and that they hold you in good stead before they receive your completed PQQ. Every little helps, and having this connection with the authority beforehand may be what sets you out from the competition. It is also vitally important that you read through the contract specifications very carefully as you may find that you are ineligible to tender for the contract, as is the case for many SMEs.

Quite often a company can only qualify past the PQQ stage if their turnover for the previous year is greater than four times that of the total bid value. In order to prove to the contracting authority that you are indeed eligible to tender towards this contract you will need to have your company accounts and insurances up to date and ready for viewing, and some contracts require you to be a member of particular regulatory bodies. An example of this would be requiring you to be ISO9001:2008 certified, which is commonplace for the public sector; construction contracts often require that all tenderers are members of CHAS (Contractors Health and Safety Assessment Scheme), if they use subcontractors.

There are also many policies and much supporting evidence that will be asked of you during the PQQ or Tender stage of bidding towards a public sector contract. It is important that you already have these collated and organised properly, otherwise you will be wasting a lot of time that could be spent writing and making sure your responses to the questions asked of you in the PQQ or tender document are answered as best as they possibly can be.

You may think that you already have your necessary policies in place, but here at Executive Compass® we often find the policies that our clients have are out of date, do not have a signature on them, or are just of a substandard quality for tendering towards public sector contracts. Your Health & Safety, Environmental and Equality & Diversity policies, for example, have to be compliant; otherwise you will not advance past the PQQ stage. We write and review policies daily and can write and format yours for you so that they are perfect for getting through the tendering stage for any contracts you might be going for.

You may find all of these prerequisites immensely time-consuming to collate, and once you have gathered your documents and evidences together you may not have enough time to complete the PQQ itself, or you may already just be at your wits’ end. Here at Executive Compass®, we take away the stress of writing tenders for public sector contracts. We review and write policies to the highest of standards and we can also write your PQQ and Tender document for you. We have recently hired an in-house designer who can format all your documents and policies and put them into a unique template specific to your organisation, using your logos, certifications and company colours.

So don’t hesitate to contact Executive Compass® today for the stress free way to win public (and private) sector contracts.

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Request a callback with a member of our Bid Team or contact us by telephone on 0800 612 5563, direct to mobile 07739 407746 or via email

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