For many companies, the key to new business and expansion is through competitive tendering for public or private sector contracts.
In its simplest form, this process involves the completion of Pre-Qualification Questionnaires (PQQs) and Invitation to Tenders (ITTs) – documents specifically created to exclude companies and find the best bidder for a contract.
Some companies choose to employ a full time bid team or bid writer to complete the documents, whilst others may utilise other staff members such as a sales team (a practice which has its drawbacks), or choose to simply outsource the bidding process.
As the completion of submissions takes time and resources it is important to submit a bid of the highest quality so your company has the best chance of success. One way to improve your chances of success is through effective bid and contract management.
What is bid management?
Bid management is the process by which the completion of PQQs and ITTs is managed. It is everything from ensuring compliance, to responding to questions.
The process begins even before the release of a potential contract. A bid manager will prepare supporting documents, model answers and case studies of previous contracts. These can be work-shopped and quality assured in order to guarantee the strongest possible bid once the official bid process is live.
Once a PQQ or ITT is released the bid manager will assess the company for compliance and begin gathering all the required information to respond to the questions. Following this the submission can be completed.
However, the process does not end there. An effective bid manager will follow up on the bid and, regardless of the result, will request feedback in order to improve future submissions.
Applying bid management to your business
The bid manager role is not a part time job. For the best chance of success your business should explore utilising a full time bid manager, or outsource the entire process to a bid writing consultancy to create a winning bid.
Using a bid manager means you can be sure of the quality of your bid submissions. It also means that other staff members, who may have previously completed bids, are not drawn away from their day to day duties. This both improves the quality and allows your business to continue running smoothly.
Should you choose to outsource your bid management, feel free to contact one of our managers who will be happy to talk you through how it works, and how we can help. Call us free on 0800 612 5563 or fill out our contact form.
To help you avoid common proposal writing mistakes, check out the video below: