Facilities Management Tender Writers

Facilities Management Tenders

Executive Compass has worked on hundreds of PQQ writing and tender submissions in the facilities management sector, including notable facilities management opportunities for high-profile buyers such as:

• Fusion21 framework: compliance and facilities management framework.
• ESPO: grounds maintenance service framework.
• Environment Agency: maintenance of air conditioning and duct works at the Thames Barrier.
• University of Reading: maintenance of commercial gas and oil services.
• Northern Ireland Housing Executive: maintenance and improvement service.
• Council of Reserve Forces’ and Cadets’ Association: mechanical and electrical services preventative maintenance service.
• Hyde Group: HPS subcontractor services framework.

This demonstrates the extent of our experience in creating high-quality responses for the facilities management sector and our knowledge of the procurement process from start to finish. Our experienced bid writers have created responses for clients delivering all of the FM services mentioned above, covering both hard and soft services, with particular experience in grounds maintenance tenders, mechanical and electrical maintenance and repairs, and general building maintenance.

Collectively, we have won contracts worth in excess of £1 billion across the facilities management sector, and our team of expert bid writers at Executive Compass is well placed to help you improve your own success rate.

Compliance and Certification in Facilities Management Tendering

Compliance and accreditation can play an important role in facilities management tender evaluation, particularly where contracts include regulated or technically specialist services. Buyers may require bidders to demonstrate that they hold relevant registrations, certifications and memberships, either as a mandatory requirement or as evidence supporting scored quality responses.

Requirements vary according to the services being procured. Fire and security contracts may refer to bodies and schemes such as BAFE and NSI, while security and manned guarding requirements can include SIA licensing and BSIA membership. Cleaning tenders may reference standards or training associated with BICSc, while mechanical and electrical tenders can require evidence relating to bodies such as NICEIC or NAPIT. Contractors delivering gas services must also demonstrate appropriate Gas Safe registration.

Effective bid writing for facilities management therefore requires an understanding of both the service being tendered and the evidence the buyer expects to see. Simply listing accreditations is rarely enough; the submission should explain how relevant standards, qualifications and management systems support safe, compliant and reliable contract delivery.

For more specialist information, see our Fire and Security, Security and Manned Guarding, Cleaning, Mechanical and Electrical and Gas Servicing tender pages.

Key challenges when bidding for FM contracts

One key challenge faced when bidding into the facilities management services sector is the sheer volume of available bids and tenders for facilities management, and the uncertainty faced by many bidders over which contract or opportunity is right for them.

Large frameworks can include an extremely wide range of both hard and soft services, including carpentry, roofing, plumbing, electrical services, waste management and painting and decorating services.

Bidders can therefore face difficulties identifying what to bid for and deciding which contracts, frameworks or lots are best suited to their organisation.

Advice from professional bid writers

Executive Compass provides expert consultancy and honest guidance and advice. Our services include a bid/no-bid advisory stage, and if we believe a contract is not right for you, we will always advise you before you choose to bid for the opportunity.

We are also well placed to identify suitable facilities management opportunities for your organisation and support you at each stage of the tendering process.