Writing a Tender

Writing a tender can be a daunting prospect. The PQQ was bad enough but at least it was just about being structured and inputting data. Writing a tender is entirely different so where do you start?

To write a tender you need to be organised and focussed. Too many people rush tenders (and PQQ) in favour of dealing with operational issues. It is easier to deal with what you know; they forget that if you do not write a tender then you may not have any operational issues to deal with in the future.

Here is a good ten point plan for writing your tender.

1. Before you write a tender make sure that you read through the guidance and any accompanying notes. These notes are supplied to help you write a tender- use them!

2. Make sure you create an outline scope before you write a tender. Too many people approach them by rushing in or writing the sections they think they can respond to the easiest.

3. Writing the executive summary first is a great tip. It means that before you get to write a tender you think about the overall theme and feel. Make sure you go back and rewrite it before submission though.

4. The theme is important. Before you write a tender you must select a theme and stick to it. You may choose anything you like, technical ability, price, experience but whatever you choose make sure it is consistent throughout the whole tender.

5. Tell a story. Make sure your theme runs through the tender but make it interesting and make the reader want to engage with you. A tender should be like a good novel.

6. Tender writing can be confusing. To write a tender you need structure and patience. Structure for both your thoughts but also for the document itself. The tender should lead the reader. A poor structure for your tender reflects on the writer and the company itself so make sure when you write your tender it has a logical structure.

7. Try to use good standard business English. A good plan for writing your tender is not to attempt to use jargon or overly technical language but instead use clear, concise but flowing English. Make it readable.

8. Do not just use descriptive narrative. Make sure you clearly explain the benefits of your offering.

9. To write a tender effectively you must ensure you do not contradict yourself. Do not say “people are our greatest asset” and then a couple of paragraphs later say how you use disciplinary procedures for minor offences.

10. Do not rush. Take your time and check your writing. Think about it from the reader’s point of view.

11. Do not make assumptions in your tender. Be certain that your tender clearly explains everything and key points are explicit.

12. When you have finished make sure your tender is proof read by an independent party. It is not expensive and will really make your tender stand out for all the right reasons.

We can write all of your tenders for you, for more information on our tender writing services just follow the links below:
Tenders
PQQ
Business Continuity
Last minute PQQ and Tenders