Pre Tender Meetings

Pre-Tender Meetings

Pre-tender and bid meetings are called by the client to explain about the projects and to get the views of the tenderers about it. It is a great opportunity to collect more information about the tender and to get clarity on any areas of the tender of which you are unsure.

Most suppliers fail to make the best of pre-tender meetings. Many firms who are  invited decline the opportunity. These firms are missing out on a fantastic opportunity. The meeting is probably the best opportunity your firm will have to gain an insight into your competitors and client.
Some clients attend but they believe silence protects their interests; they think that asking questions in an open forum could help their competitors or tip them off about elements of their own bid.

There is some foundation to this but this approach allows other firms the opportunity to express through their questions a professional approach that will be remembered by the client.
The pre-tender meeting is an occasion at which they can show case their technical ability to the full, in open competition with established and renowned firms. This raises their firm’s profile and can leave client with a good impression of their capabilities. Failure to capitalise on this opportunity of showcasing your firm’s strength can be a mistake when pursuing projects via the bid and tender process

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